On the EDGE – Website Privacy Notice
Last updated 10 June 2020
Your privacy is important to On the EDGE (On the EDGE).
This privacy notice is provided in a layered format so you can click through to the specific areas set out below.
If you have any questions please feel free to contact us using the details included at section 15
Purpose of this Privacy Notice
Who we are
When do we collect personal information about you?
What personal information do we use?
What about personal information that is considered more sensitive?
How we use your personal information
Do we share your personal information?
International Data Transfers
Securing your personal information
How long do we keep your personal information?
Your rights and preferences
Updating this privacy notice
How to contact us
1. Purpose of this Privacy Notice
This privacy notice describes how On the EDGE will collect and use the personal information that you provide to us when you use this site, including when you sign up to receive our updates or contact us to Get Involved. It also applies to a limited number of other circumstances where we collect and use your personal information, for instance, when you apply for a job with us or make an application for funding. These are described in more detail in section 3.
It is important that you read this privacy notice together with any other privacy notice that we have provided or may provide to you when we are collecting or processing personal information about you in other contexts, for instance when you participate in #AnimalEDGEucation or when we enter into funding agreements with you. This privacy notice supplements any other such notices.
In this notice, references to “we” or “us” are to On the Edge and references to the GDPR are to the General Data Protection Regulation (EU 2016/679).
2. Who we are
On the EDGE is a charitable company (Charity No. 1163124, Company No. 09646831) and is the controller in respect of personal information processed about you, as described in this privacy notice.
On the EDGE’s registered office in the UK is at 152a Walton St, Chelsea, London, United Kingdom, SW3 2JJ.
3. When do we collect personal information about you?
We will collect personal information about you:
3.1 when you contact us directly to make an enquiry (including to request information) or to make a complaint;
3.2 when you subscribe to our newsletter or] sign up to receive other communications or updates from us;
3.3 when you contact us to request funding or other support or to enquire about working in collaboration or partnership with us;
3.4 if you provide personal information to us for any reason in the context of you collaborating with us/ us working together;
3.5 when you instruct third parties such as lawyers to provide us with personal information about you on your behalf;
3.6 when we undertake due diligence about you to assist us to establish and maintain relationships which we believe are in the best interests of On the EDGE;
3.7 when we collect information about you from publicly available sources so that we can research potential funding opportunities and understand developments in the market. This may include, for instance, information about you if you are part of the management or other personnel at an organization with which we may collaborate or provide financial support;
3.8 when you apply for a role with On the EDGE; and
3.9 when you participate in #AnimalEDGEucation. Please see our #AnimalEDGEucation privacy notice for more information.
4. What personal information do we use?
We may collect, store and otherwise process the following kinds of personal information about you:
When you contact us via the website including to subscribe to receive our newsletter or other communications and/or updates
4.1 your full name and contact details, including email address, postal address, telephone number, place of work;
4.2 details of any correspondence that you send to us;
When you apply for a role with us
4.3 information about you that you include in any job application to us, including (where relevant and without limitation) information about your current or former employers, education, affiliations, and professional experience;
4.4 information about your professional experience and qualifications including references relating to your previous role(s) from former employers;
When we collaborate with your organisation through providing funding or otherwise
4.5 details of your role, position/title and area of responsibility at the organisation you represent – this will be processed if you deal with On the EDGE in your capacity as an officer, employee, director and/or principal of an organisation that we may collaborate with;
4.6 information about your professional experience and qualifications;
When you navigate our website
4.7 Your browsing information including information about your visit to the site such as the pages you visited and clickstream to and from our site.
5. What about personal information that is considered more sensitive?
We will only collect and use sensitive information (also known as special category data under the GDPR) if there is a valid reason for doing so and where the law allows us to. Sensitive information includes personal information about health, ethnicity, religion, political opinions or sexuality. For instance, information about a supporter’s health is sensitive information.
We request that you avoid disclosing to us any sensitive information relating to you or anyone else when providing us with personal information, except where that information has been requested.
When we collect sensitive information or criminal conviction data about you and we are required to tell you what our lawful basis is for doing so, we will set this out.
6. How we use your personal information
On the EDGE will use your personal information for a variety of purposes:
We will use your contact details:
(a) to contact you to send you [our newsletter/ updates] where you have subscribed to receive such communications from us online;
(b) to contact you to inform you of events or publications or services we think you may be interested in;
(c) to satisfy legal obligations which are binding on us;
(d) to communicate with you about any funding or collaboration opportunities that you have enquired about.
We will use information that you provide to us in connection with an application for a role with us:
(a) to process your application;
(b) to conduct background checks;
(c) to make a decision about your recruitment or appointment;
(d) to monitor and assess our own recruitment process;
(e) to comply with applicable employment law requirements.
We will use information that you provide to us in connection with an application for funding or other support
(a) to process your application;
(b) to work with organisations which carry out background checks to allow us to make decisions about whether it is appropriate to support the organisation that you represent;
(c) to monitor compliance with grant conditions;
(d) to review the outcomes of funded projects; and
(e) to carry out analysis for auditing and compliance purpose.
7. Lawful grounds
Under the GDPR, we are required to rely on one or more lawful grounds to collect and use the personal information that we have outlined above. We consider the grounds listed below to be relevant:
7.1 Legitimate interests
We rely on this basis where applicable law allows us to collect and use personal information for our legitimate interests and the use of your personal information is fair, balanced and does not unduly impact your rights. For instance, it is in our legitimate interest to use personal information provided by you when you contact us to enquire about collaboration to contact you to explore opportunities for collaboration.
We may obtain your consent to use your personal information in certain circumstances e.g. to send you email marketing by email or where you have voluntarily provided us with sensitive personal information about you. We will ensure that when we obtain your consent you are free both to give it and to decline to give it. Additionally, you may always withdraw your consent at any time without any further detriment to you.
9. International Data Transfers
Where your personal information is transferred, stored, and/or otherwise processed outside the UK or EU in a country which does not offer an equivalent standard of protection to the UK or EU, we will take all reasonable steps necessary to ensure that the recipient implements appropriate safeguards (such as relying on standard contractual clauses approved by the European Commission) designed to protect your personal information.
If you have any questions about the transfer of your personal information, please contact us using the details at section 15.
10. Securing your personal information
On the EDGE takes appropriate technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We restrict access to those who have a need to know and we train staff in handling the information securely. On the EDGE will store all the personal information you provide on secure servers. Unfortunately there is no such thing as perfect security in the online environment. As a result we cannot and do not guarantee the security of any information you transmit to us through or in connection with the website.
If you believe that your interaction with us is no longer secure (e.g. you consider that the security of any correspondence you might have with us has been compromised) please immediately notify us by contacting us at firstname.lastname@example.org
11. How long do we keep your personal information?
We will keep your personal information for as long as necessary:
(a) To comply with any statutory or regulatory requirements we are subject to under applicable law;
(b) To fulfil the purposes for which the personal information was collected;
(c) To defend our or a third party’s legal rights.
Please note that where you unsubscribe from our email distribution list, we will keep a record of your details to ensure we do not send you marketing emails in future.
We will usually only retain your personal information for a maximum period of six (6) years after our last contact with you. However, if you have any questions about the retention periods for holding your personal information, please contact us using the details at section 15 below.
12. Your rights and preferences
Please note that we will honour your requests to exercise your rights to the extent possible and required under applicable law. Certain of these rights may only be available to you if you are located in the UK or the EU when you access our website or otherwise engage with us.
You have the right to:
(a) Ask us for confirmation of what personal information we hold about you, and to request a copy of that information. If we are satisfied that you have a legal entitlement to see this personal information, and we are able to confirm your identity, we will provide you with this personal information.
(b) Withdraw your consent at any time if we have relied on consent as the lawful ground to use your personal information.
(c) Request that we delete the personal information we hold about you, as far as we are legally required to do so.
(d) Ask that we correct any personal information that we hold about you which you believe to be inaccurate.
(e) Object to the processing of your personal information where we: (i) process on the basis of the legitimate interests ground; (ii) use the personal information for direct marketing; or (iii) use the personal information for statistical purposes.
(f) Ask for the provision of your personal information in a machine-readable format to either yourself or a third party, provided that the personal information in question has been provided to us by you, and is being processed by us: (i) in reliance on your consent; or (ii) because it is necessary for the performance of a contract to which you are party; and in either instance, we are processing it using automated means.
(g) Ask for processing of your personal information to be restricted if there is disagreement about its accuracy or legitimate use.
Please note that you also have the right to lodge a complaint with your local data protection authority about how we use your personal information if you are located in the UK or the EU. In the UK, this is the Information Commissioner’s Office. Please always consider raising your concern with us first by contacting us using the contact details in section 15 below.
14. Updating this privacy notice
On the EDGE may update this privacy notice by posting a new version on our website. If we update this privacy notice in a way that significantly changes how we use your personal information, we will bring these changes to your attention where reasonably possible. Otherwise, we recommend that you periodically review this privacy notice to be aware of any other revisions.
15. How to contact us
On the EDGE’s Privacy Officer is responsible for monitoring compliance with relevant legislation in relation to personal information. You can also contact the Privacy Officer if you have any questions about this privacy notice or our treatment of your personal information:
Post: 152A Walton Street, London, United Kingdom, SW3 2JJ